Benefits of Managed Business Travel

Benefits of managed travel help a company in saving money and providing compliance.

Benefits of Managed Business Travel


A managed travel program is when a business outsources its employee travel logistics either through a TMC (travel management company) or a travel management solution. 

The travel partner handles anything and everything concerning business travel so businesses can focus on other essential tasks. It provides both advanced travel software and human support for easy corporate travel management. By outsourcing a travel partner, you can simplify the T&E process for organizations and employees. 

Top Benefits of Managed Business Travel

Travel Policy Adherence: It’s often tough for employees to follow travel rules because they might not know them well. But if a managed travel program is set up, things can become easier. For example, the booking websites used by the travel company can include the rules in their system. This way, when employees try to book something that doesn’t follow the rules, they’ll get a reminder.

Cost Savings: Managed business travel allows companies to gain control over their travel expenses. By negotiating contracts with preferred airlines, hotels, and car rental companies, businesses can secure discounted rates and minimize unnecessary expenditures. Moreover, streamlined booking processes and expense-tracking systems help identify cost-saving opportunities and prevent overspending.

Efficient Booking & Other Travel Technology: While there is no doubt about the cost-saving benefits of a managed travel program, there are also significant traveler and travel arranger benefits. Both TMC and T&E management software allows you to use technology to empower your employees to take charge of booking and amend their travel. They provide them with travel options that fall within their policy. 

All Travel Data at One Place: When everyone starts booking from one place, you get consolidated travel data that will enable you to analyze the travel spending of your company. It will provide insights into travel patterns so you can make strategic decisions to help reduce costs. 

Increased Productivity: Traveling for business often comes with downtime, especially during layovers and transportation. Managed travel programs help optimize schedules, ensuring that employees make the most of their travel time. This could mean scheduling meetings during layovers or providing access to necessary tools and resources on the go, transforming travel time into productive work hours.

Enhanced Duty of Care: Companies have a responsibility to prioritize the safety and well-being of their employees, even when they are traveling for business. Managed travel programs often include systems to track travelers’ locations, enabling the organization to respond promptly in case of emergencies. This comprehensive approach to duty of care promotes employee satisfaction and loyalty.

Risk Management: Business travel involves a degree of uncertainty, including flight delays, cancellations, and unforeseen events. Managed travel programs often provide 24/7 support and assistance to travelers, helping them navigate challenges seamlessly. Additionally, the program can offer access to travel insurance and resources that aid in mitigating potential risks.

Consistency and Branding: Managed travel ensures a consistent experience for employees, regardless of their travel destination. This consistency aligns with the organization’s branding and values, reinforcing a unified corporate identity throughout the travel journey.

Employee Satisfaction: Smooth and hassle-free travel experiences contribute to higher employee satisfaction. When employees feel that their employer values their comfort, safety, and productivity during business trips, they are likely to be more engaged and motivated.

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